1. Fees & Payments

1.1 Stall Fees 

• Full payment must be made prior to the event date to secure the right to trade. 
• Non-payment will result in the cancellation of the stall booking without notice. 

2. Trading Days & Hours

2.1 Trading Schedule 

• Access to Site: 12:00 PM 
• Doors Open & Trading Starts: 3:30 PM 
• Trading Ends: 10:30 PM 
• Venue to be Vacated by: 11:00 PM 

2.2 Mandatory Attendance 

• Stallholders must conduct business throughout the event trading hours. 
• Late setup or early departure is not permitted without prior approval. 

3. Stallholder Responsibilities & Use of Space

3.1 Temporary Licence 

• The stall space is granted on a temporary licence basis only. 
• Light Upon Light reserves the right to revoke or modify a stallholder’s space at any time without compensation. 

3.2 Venue & Stall Positioning 

• Stall space allocation is at the sole discretion of Light Upon Light and may be adjusted if required. 
• Stallholders must ensure their entire setup, including guide ropes, displays, and attachments, fits within the allocated space. 
• Stallholders cannot swap or move their allocated space without written permission from Light Upon Light. 

3.3 Use of Stall 

• Stallholders may only sell or advertise products/services that they originally described in their application. 
• Other stalls may sell similar products unless exclusivity rights have been granted in writing. 
• All products must comply with UK safety and compliance regulations. 
• The sale of prohibited, harmful, or offensive items is strictly forbidden, including but not limited to: 
• Weapons (Pellet guns, air rifles, knives, swords) 
• Counterfeit, stolen, or illegal goods 
• Obscene or offensive materials 

4. Stall Equipment & Facilities

4.1 Provided Equipment 

• One 6ft x 2ft table and two chairs per stall will be provided. 
• No additional furniture, gazebos, or weather protection will be provided. 

4.2 Power & Payments 

• No electricity will be available at the venue (No plug sockets). 
• Stallholders must bring their own power sources (if required). 
• If using card machines, stallholders must ensure they have their own working internet connection. 

4.3 Health & Safety 

• Stallholders must ensure that all equipment meets health & safety regulations. 
• Fire hazards or unsafe setups will not be permitted. 

5. Conduct, Behaviour & Dress Code

5.1 Behaviour & Professionalism 

• Light Upon Light aims to provide a pleasant event experience for all attendees. 
• Any stallholder displaying disrespectful, unprofessional, or disruptive behaviour towards staff, attendees, or other vendors will be asked to leave immediately without refund. 

5.2 Dress Code & Islamic Conduct 

• As an Islamic event, all stallholders are expected to dress and behave modestly, in accordance with the values and etiquette expected in a Muslim environment. 
• This includes: 
• Wearing appropriate clothing that reflects professionalism and modesty. 
• Conducting business with respect, integrity, and good manners towards all attendees. 
• Avoiding loud, inappropriate, or disruptive behaviour that could affect the event atmosphere. 

5.3 Clean & Tidy Condition 

• Stalls must be kept clean and tidy at all times. 
• All waste, packaging, and leftover materials must be removed by the stallholder before vacating the venue. 

6. Subletting & Sharing

6.1 No Unauthorised Subletting 

• Stallholders cannot sublet or share their allocated space without prior written approval from Light Upon Light. 

7. Cancellations & Refunds

7.1 No Refund Policy 

• All stall bookings are non-refundable under any circumstances. 

7.2 Replacements & Transfers 

• If a stallholder is unable to attend, they may nominate a like-for-like replacement stallholder. 
• Minimum 5 days’ notice is required with full details of the replacement stallholder submitted in writing for approval. 

8. Risk, Liability & Disclaimer

8.1 No Guarantee of Sales or Success 

• Light Upon Light is not responsible for the success of any stallholder’s business. 
• Attendance at the event is at the sole risk of the stallholder, and Light Upon Light makes no guarantees regarding footfall, engagement, or sales. 

8.2 Loss, Damage & Theft 

• Light Upon Light accepts no liability for loss, theft, or damage to any stallholder’s goods, cash, equipment, or personal belongings. 
• Stallholders must ensure they have appropriate insurance for their goods and business operations. 

8.3 Force Majeure & Event Changes 

• Light Upon Light reserves the right to cancel or change the event details due to unforeseen circumstances, including weather, venue availability, or safety concerns. 
• No compensation or refund will be provided in the case of event modifications outside of Light Upon Light’s control. 

8.4 Communications 

• Stallholders will be added to a WhatsApp group chat for all event-related updates and communications. 
• By participating in the event, stallholders agree to their contact number being shared within this group for coordination purposes. 
• This group will be used for important announcements, logistics updates, and support before, during, and after the event. 

 9. Acknowledgment & Agreement

By paying for a stall, the stallholder acknowledges and agrees to comply with these Terms & Conditions. 

📌 Light Upon Light reserves the right to update these terms at any time without prior notice.