1.Fees & Payments

1.1 Stall Fees  

• Full payment must be made prior to the event date to secure the right to trade.  
• Non-payment will result in the cancellation of the stall booking without notice.  

 2.Trading Days & Hours

2.1 Trading Schedule  

• Access to Site: 3:30 PM  
• Doors Open & Trading Starts: 5:00 PM  
• Trading Ends: 9:00 PM  
• Venue to be Vacated by: 9:30 PM  

2.2 Mandatory Attendance  

• Stallholders must conduct business throughout the event trading hours.  
• Late setup or early departure is not permitted without prior approval.  

 3.Stallholder Responsibilities & Use of Space

3.1 Temporary Licence  

• The stall space is granted on a temporary licence basis only.  
• Light Upon Light reserves the right to revoke or modify a stallholder’s space at any time without compensation.  

3.2 Venue & Stall Positioning  

• Stall space allocation is at the sole discretion of Light Upon Light and may be adjusted if required.  
• Stallholders must ensure their entire setup, including guide ropes, displays, and attachments, fits within the allocated space.  
• Stallholders cannot swap or move their allocated space without written permission from Light Upon Light.  

3.3 Use of Stall  

• Stallholders may only sell or advertise products/services that they originally described in their application.  
• Other stalls may sell similar products unless exclusivity rights have been granted in writing.  
• All products must comply with UK safety and compliance regulations.  
• The sale of prohibited, harmful, or offensive items is strictly forbidden, including but not limited to:  
• Weapons (Pellet guns, air rifles, knives, swords)  
• Counterfeit, stolen, or illegal goods  
• Obscene or offensive materials  

4.Stall Equipment & Facilities

4.1 Provided Equipment  

• One 6ft x 2ft table and two chairs per stall will be provided.  
• No additional furniture, gazebos, or weather protection will be provided.  

4.2 Power & Payments  

• No electricity will be available at the venue (No plug sockets).  
• Stallholders must bring their own power sources (if required).  
• If using card machines, stallholders must ensure they have their own working internet connection.  

4.3 Health & Safety  

• Stallholders must ensure that all equipment meets health & safety regulations.  
• Fire hazards or unsafe setups will not be permitted.  

5.Conduct, Behaviour & Dress Code

5.1 Behaviour & Professionalism  

• Light Upon Light aims to provide a pleasant event experience for all attendees.  
• Any stallholder displaying disrespectful, unprofessional, or disruptive behaviour towards staff, attendees, or other vendors will be asked to leave immediately without refund.  

5.2 Dress Code & Islamic Conduct  

• As an Islamic event, all stallholders are expected to dress and behave modestly, in accordance with the values and etiquette expected in a Muslim environment.  
• This includes:  
• Wearing appropriate clothing that reflects professionalism and modesty.  
• Conducting business with respect, integrity, and good manners towards all attendees.  
• Avoiding loud, inappropriate, or disruptive behaviour that could affect the event atmosphere.  

5.3 Clean & Tidy Condition  

• Stalls must be kept clean and tidy at all times.  
• All waste, packaging, and leftover materials must be removed by the stallholder before vacating the venue. 

6.Subletting & Sharing

6.1 No Unauthorised Subletting  

• Stallholders cannot sublet or share their allocated space without prior written approval from Light Upon Light.  

7.Cancellations & Refunds

7.1 No Refund Policy  

• All stall bookings are non-refundable under any circumstances.  

7.2 Replacements & Transfers  

• If a stallholder is unable to attend, they may nominate a like-for-like replacement stallholder.  
• Minimum 5 days’ notice is required with full details of the replacement stallholder submitted in writing for approval.  

8.Risk, Liability & Disclaimer

8.1 No Guarantee of Sales or Success  

• Light Upon Light is not responsible for the success of any stallholder’s business.  
• Attendance at the event is at the sole risk of the stallholder, and Light Upon Light makes no guarantees regarding footfall, engagement, or sales.  

8.2 Loss, Damage & Theft  

• Light Upon Light accepts no liability for loss, theft, or damage to any stallholder’s goods, cash, equipment, or personal belongings.  
• Stallholders must ensure they have appropriate insurance for their goods and business operations.  

8.3 Force Majeure & Event Changes  

• Light Upon Light reserves the right to cancel or change the event details due to unforeseen circumstances, including weather, venue availability, or safety concerns.  
• No compensation or refund will be provided in the case of event modifications outside of Light Upon Light’s control.  

8.4 Communications  

• Stallholders will be added to a WhatsApp group chat for all event-related updates and communications.  
• By participating in the event, stallholders agree to their contact number being shared within this group for coordination purposes.  
• This group will be used for important announcements, logistics updates, and support before, during, and after the event.  

9.Acknowledgment & Agreement

By paying for a stall, the stallholder acknowledges and agrees to comply with these Terms & Conditions.  

Light Upon Light reserves the right to update these terms at any time without prior notice.